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Fourfields Community Primary

Data Protection  

Fourfields, as a school, holds and processes personal information on each pupil, and limited information on parents, in order to provide a rounded education and a safe environment for each child.  The legal basis for processing personal data under the General Data Protection Regulations May 2018 is to complete a PUBLIC TASK (that of provision of an education).  The school complies with the General Data Protection Regulations May 2018 and this is demonstrated by our Data Protection Policy and linked policies such as Privacy Policy, Data Breach Policy, Internet Safety Policy, Special Category Data Policy and ICT Acceptable Use Policy. These are all available either from our policies page or on request.  We commit to train our staff and volunteers to understand the importance of handling data securely. We understand that privacy is important to you and your child.

For the School Publication Scheme and Guide to Information, please click HERE.

CONSENT: Where the data stored and processed is to enhance the educational provision, but is not a key element of providing an education, we will seek consent from a parent. This includes:

Please click on the application or system to obtain more information including a Privacy Statement where applicable.

  • Photos, images and videos to be displayed in school, on the school blog, on the school website and on See Saw.  Such images will be removed and deleted 1 year after Year 6 unless specific consent obtained say, for marketing purposes. Images are stored on the school's secure network and are appropriate.  If a child objects to a photo it will be removed.
  • Additional contact information
  • Fingerprints for the Library System.

Fourfields Privacy Notices

Parents and Carers


Governors and Volunteers

Job Applicants


Suppliers of Goods and Services


We also have a child friendly version of our Privacy Notice - click HERE.

The school has a Data Protection Officer provided through the Cambs County Council (ICT Services); she can be contacted through the school at help@fourfields.cambs.sch.uk

Images: The school asks all parents, carers and visitors to our school to ask permission before taking photos and video and to agree such files are used for personal use only and are not shared with social media sights or other agencies. The school will only publish images on this website if parental permission has been provided.

Rights: Parents and pupils have the right to access the information we hold about them; this is known as a Subject Access Request and should be made in writing.  The school must supply the information requested within one school month or provide  a reason for an extension of up to two months.

Where you are unhappy with how your data has been handled by the school you can make a complaint to the Data Protection Office, Ian Hoare, or if this does not provide satisfaction direct to the Information Commissioner at ico.org.uk

Separate from the GDPR, the Department for Education regulations provide a pupil's parents (regardless of the age of the pupil) with the right to view, or to have a copy of, their child's educational record at the school.  If you wish to exercise this right you should write to the school help@fourfields.cambs.sch.uk.

The Freedom of Information Act requires publicly funded bodies, including schools, to be clear about the information they publish. We have produced a publication scheme setting out all the information we publish on a regular basis and where to find it.  Please ask at the school office to see a copy of the scheme.

Our Confidentiality Policy is relevant to data protection and can be viewed on request.

Use of our Website

Fourfields acknowledges the right to privacy of the users of this website.  Any information gathered via this site is for the day to day running of the school's business (education and associated pastoral care) and no information so gathered will be passed on to a third party for any purpose whatsoever. Any statistics derived from the sue of this site are for the understanding of general trends and no individual users shall be identifiable.

External Links: This site contains links to other sites made in good faith. The school is not responsible for the privacy practices or the content of such websites and has no control over the content that may be found there.  If any site we link to causes concern, please contact the School Business Manager, Clare Watchorn at help@fourfields.cambs.sch.uk 

Advertisers: We do not display ads on our site.